Five minutes for the talk. The same phone for the rest.
A foreman picks a topic, the crew reads it and signs on the spot, and the record seals itself so it can be proved two years later. Then the JSA, the walk-around, the pre-trip and the written safety program come from the same phone, and the office prints the packet a GC asks for.
Scroll to walk through it at your own pace.
- 1 You create the meetingPick a topic, the date and the crew. Grayed-out topics were covered in the last six months, so the picker steers you somewhere new.
- 2 The link goes outIt goes by text or email, to whoever is running it. There is no app to install, no account and no password on the other end.
- 3 The foreman opens it on siteIt is the talk on a phone, four or five points and the standard it comes from. It takes about five minutes to read aloud.
- 4 The crew talks it throughThis is the part that matters. Everything else here is just making it easy to start and easy to prove.
- 5 Everyone signsEach person puts a name and a signature on the glass. One phone is passed around, or everyone signs on their own phone at the same time on Company and Fleet.
- 6 The count comes inNames appear as they sign. The timestamp is recorded per person, so the record shows when each of them actually signed.
- 7 The record seals itselfClosing fingerprints the whole thing and chains it to the record before it. Change one letter later and it stops matching.
- 8 It lands in your recordsIt is searchable, and printable as a PDF the moment a general contractor asks. Every seal code is emailed to you as well.
- 9 And there's more on the bigger plansThey add your own topics, meetings that run themselves, and certification tracking with a register you can hand a GC.
What it looks like.
Real screens from the product, with example names. Pick a tab; the label says which plan it comes with.
- The talk, in English or Spanish, with the OSHA reference on it.
- Tap your name from the roster, or type it, and sign with a finger.
- The company's documents the office has opened to the crew, one tap away.
- Whoever runs the meeting files it from their account, and it seals.
Every plan means Crew, Company and Fleet. See the full comparison.
What the crew never has to do.
The signing page is the only part of Tailboard your crew ever sees, and it asks nothing of them.
Install anything
It's a web page. They tap the link and they're on it.
Make an account
There is no password, no email and nothing to remember. And they never cost you a seat.
See anything else
They see one talk and one signing box. There are no other meetings, no records and no settings.
Give up their location
It is off unless you switch it on. If you do, the page says so before anyone signs, and declining still lets them sign.
The same way for the rest of it.
A meeting is the thing you do every week. These are the things you do when the job calls for them, and they work the same: a link, a signature, a seal.
The paperwork a GC asks for
Certificate of insurance, license, EMR letter and safety manual, each with its expiration date, live in Documents. The prequal packet prints them as an index with twelve months of sealed meetings and the certification register - one document to send the day a GC asks.
The job paperwork, by whatever name
It is a JSA, JHA, AHA or pre-task plan - named the way your state names it. Hazards, PPE and the controls in place are checklists, the crew signs on the tailgate, and the filed record carries the hazard-assessment certification with the job, the address, who assessed it and the rule your state applies.
Jobs from the calendar you already keep
Link the Google, Apple, Outlook or Cozi calendar a crew's jobs live on. Tailboard reads it and puts every job on a calendar of its own, with the safety meeting and the JSA one tap away, or last time's paperwork dated for today. Assign a job to someone and they get one email. Nothing is written back to your calendar.
A written safety program, from a wizard
Washington requires every employer to have one in writing, and a GC's prequal form asks for it. Six short steps, most answers already filled in from your trade, your state and your roster, and it writes the Accident Prevention Program in your company's name, naming the rule each section satisfies. The Owner signs, it seals, and the crew can read it from the SOP code.
The inspections a competent person signs
It covers the weekly walk-around Washington requires at the start of each job and weekly after that, plus ladder, daily excavation, PPE, a pre-trip for the pickup and a CDL pre-trip that follows the DOT rules. Each line is pass, fail or N/A. A fail opens a box for what was wrong and what was done, with room for photos. The inspector signs, it seals like a meeting, and it prints with the records and in the prequal packet.
Every truck and machine, with its own record
Add the units once. A vehicle or CDL pre-trip picks the unit from the list, every failed line becomes a repair on that unit until someone marks it fixed, and the unit's page is its whole history. The DOT annual inspection date gets a reminder at thirty days, seven days and the day it lapses.
Crews with a state of their own
An outfit working both sides of a state line gives each crew its own state. The dashboard shows a clock per crew, the packet prints a cadence per crew, and every record cites the rule for where that crew actually was.
Certifications that don't lapse quietly
It tracks every card each person holds, with its expiration, and reminders go out at the stages you set. On Fleet it also knows what each job role needs, and Employees prints a register a general contractor can read at a glance.
Read one before you decide.
There is a full talk on the home page, with nothing held back.