Safety meeting and JSA requirements by state
Three states put a deadline on how often a crew safety meeting has to happen. Eight more require a safety committee - one of them on a set cadence. Everywhere else there is no state-specific rule, and federal OSHA's duty to instruct your crew is what applies. Job safety analyses are the same story: no state requires one by that name, but Washington certifies the thing a JSA is, and three more write it into the safety program.
The short version
A meeting interval - 3 states
California requires one every 10 working days, Washington weekly plus one at the start of each job, and Oregon monthly plus one before each job lasting more than a week. These are the only states that name a frequency.
A safety committee - eight
Nevada, Montana and Minnesota require one by headcount; Connecticut, North Carolina, Tennessee, Vermont and West Virginia require one for workplaces designated high-hazard. A committee is not a toolbox talk - it needs employee representatives and serves a different purpose.
No state rule - the rest
Federal OSHA does not mandate meetings by name. It requires you to instruct each employee in recognizing and avoiding unsafe conditions, and a documented talk is how most contractors show they did.
Who is asking anyway
In most states the pressure comes from your general contractor, your insurer, or a prequalification platform - not the regulator. None of them care which state you are in.
Job safety analysis: the short version
No state requires a document called a job safety analysis. What the rules require is the thing a JSA is: a written look at the hazards of the work before it starts, the PPE decided, and the person who did it named and dated. One state makes that a certification, three write it into the safety program, one requires the assessment without the paper, and everywhere else the duty is federal.
A written certification - Washington
Washington's core rules apply to every employer, construction included. Assess the hazards for PPE and keep a written certification with five things on it: the workplace, its address, who certified, the date, and a sentence saying the document is that certification. A filed JSA with a PPE section is exactly this.
A hazard record in the program - California, Minnesota, Nevada
California's IIPP must include procedures to identify and evaluate hazards whenever new work or equipment comes in, and keep the record a year. Minnesota's AWAIR and Nevada's written safety program must say how hazards are identified, analyzed and controlled. A JSA procedure is the usual answer, and a filed JSA is the record.
Assessment without the paper - Oregon
Oregon requires the PPE hazard assessment on construction sites but puts the written certification in the general-industry rule only. Oregon OSHA says in as many words that most of its rules do not require a JSA, and teaches the JSA as the tool for the assessment.
Federal duties - the other 45
Instruct each employee in recognizing and avoiding unsafe conditions, and provide PPE where hazards exist. The written PPE certification in the federal rule is general industry: it covers your shop and yard, and OSHA has said construction is not directed to it.
Every state
Jump to yours, or read the table. Each row gives the safety meeting rule and the job safety analysis rule.
| State | Regulated by | Safety meeting or committee | Job safety analysis | More |
|---|---|---|---|---|
| AL Alabama | Federal OSHA | No state-specific meeting or committee requirement. | No JSA by name. Federal OSHA: instruct the crew in recognizing and avoiding unsafe conditions and provide PPE where hazards exist. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
| AK Alaska | State plan | No state-specific meeting or committee requirement. | No JSA by name. Adopts the federal text: instruct the crew in recognizing and avoiding unsafe conditions, PPE where hazards exist; written PPE certification for shop and yard work. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
| AZ Arizona | State plan | No state-specific meeting or committee requirement. | No JSA by name. Adopts the federal text: instruct the crew in recognizing and avoiding unsafe conditions, PPE where hazards exist; written PPE certification for shop and yard work. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
| AR Arkansas | Federal OSHA | No state-specific meeting or committee requirement. | No JSA by name. Federal OSHA: instruct the crew in recognizing and avoiding unsafe conditions and provide PPE where hazards exist. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
| CA California | State plan | Toolbox or tailgate meeting at least every 10 working days. 8 CCR §1509(e) | Hazard evaluation inside the IIPP, with a record. Procedures to identify and evaluate hazards, with inspections when new work, equipment or processes come in; keep who inspected, what was found and what was done for a year. The written PPE certification applies to general industry only, not the Construction Safety Orders. 8 CCR §3203(a)(4), §3203(b)(1), §1509, §1514 | Full guide |
| CO Colorado | Federal OSHA | No state-specific meeting or committee requirement. | No JSA by name. Federal OSHA: instruct the crew in recognizing and avoiding unsafe conditions and provide PPE where hazards exist. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
| CT Connecticut | Federal OSHA (state plan covers public employees only) | Safety committee required for workplaces designated high-hazard. | No JSA by name. Private construction is under federal OSHA: instruct the crew in recognizing and avoiding unsafe conditions and provide PPE where hazards exist. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
| DE Delaware | Federal OSHA | No state-specific meeting or committee requirement. | No JSA by name. Federal OSHA: instruct the crew in recognizing and avoiding unsafe conditions and provide PPE where hazards exist. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
| DC District of Columbia | Federal OSHA | No state-specific meeting or committee requirement. | No JSA by name. Federal OSHA: instruct the crew in recognizing and avoiding unsafe conditions and provide PPE where hazards exist. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
| FL Florida | Federal OSHA | No state-specific meeting or committee requirement. | No JSA by name. Federal OSHA: instruct the crew in recognizing and avoiding unsafe conditions and provide PPE where hazards exist. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
| GA Georgia | Federal OSHA | No state-specific meeting or committee requirement. | No JSA by name. Federal OSHA: instruct the crew in recognizing and avoiding unsafe conditions and provide PPE where hazards exist. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
| HI Hawaii | State plan | No state-specific meeting or committee requirement. | No JSA by name. Adopts the federal text: instruct the crew in recognizing and avoiding unsafe conditions, PPE where hazards exist; written PPE certification for shop and yard work. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
| ID Idaho | Federal OSHA | No state-specific meeting or committee requirement. | No JSA by name. Federal OSHA: instruct the crew in recognizing and avoiding unsafe conditions and provide PPE where hazards exist. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
| IL Illinois | Federal OSHA (state plan covers public employees only) | No state-specific meeting or committee requirement. | No JSA by name. Private construction is under federal OSHA: instruct the crew in recognizing and avoiding unsafe conditions and provide PPE where hazards exist. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
| IN Indiana | State plan | No state-specific meeting or committee requirement. | No JSA by name. Adopts the federal text: instruct the crew in recognizing and avoiding unsafe conditions, PPE where hazards exist; written PPE certification for shop and yard work. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
| IA Iowa | State plan | No state-specific meeting or committee requirement. | No JSA by name. Adopts the federal text: instruct the crew in recognizing and avoiding unsafe conditions, PPE where hazards exist; written PPE certification for shop and yard work. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
| KS Kansas | Federal OSHA | No state-specific meeting or committee requirement. | No JSA by name. Federal OSHA: instruct the crew in recognizing and avoiding unsafe conditions and provide PPE where hazards exist. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
| KY Kentucky | State plan | No state-specific meeting or committee requirement. | No JSA by name. Adopts the federal text: instruct the crew in recognizing and avoiding unsafe conditions, PPE where hazards exist; written PPE certification for shop and yard work. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
| LA Louisiana | Federal OSHA | No state-specific meeting or committee requirement. | No JSA by name. Federal OSHA: instruct the crew in recognizing and avoiding unsafe conditions and provide PPE where hazards exist. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
| ME Maine | Federal OSHA (state plan covers public employees only) | No state-specific meeting or committee requirement. | No JSA by name. Private construction is under federal OSHA: instruct the crew in recognizing and avoiding unsafe conditions and provide PPE where hazards exist. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
| MD Maryland | State plan | No state-specific meeting or committee requirement. | No JSA by name. Adopts the federal text: instruct the crew in recognizing and avoiding unsafe conditions, PPE where hazards exist; written PPE certification for shop and yard work. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
| MA Massachusetts | Federal OSHA (state plan covers public employees only) | No state-specific meeting or committee requirement. | No JSA by name. Private construction is under federal OSHA: instruct the crew in recognizing and avoiding unsafe conditions and provide PPE where hazards exist. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
| MI Michigan | State plan | No state-specific meeting or committee requirement. | No JSA by name. Adopts the federal text: instruct the crew in recognizing and avoiding unsafe conditions, PPE where hazards exist; written PPE certification for shop and yard work. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
| MN Minnesota | State plan | Safety committee for every employer covered by AWAIR, which lists every specialty trade, since July 1, 2023; over 25 employees regardless. Regularly scheduled meetings, no set number. Minn. Stat. §182.676; §182.653 subd. 8 | Written AWAIR program that describes how hazards are identified, analyzed and controlled. Construction is a covered industry. A JSA procedure is the usual answer. Minn. Stat. §182.653 subd. 8 | Full guide |
| MS Mississippi | Federal OSHA | No state-specific meeting or committee requirement. | No JSA by name. Federal OSHA: instruct the crew in recognizing and avoiding unsafe conditions and provide PPE where hazards exist. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
| MO Missouri | Federal OSHA | No state-specific meeting or committee requirement. | No JSA by name. Federal OSHA: instruct the crew in recognizing and avoiding unsafe conditions and provide PPE where hazards exist. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
| MT Montana | Federal OSHA | Safety committee for employers with more than 5 employees, meeting at least every four months. Montana Safety Culture Act | No JSA by name. Federal OSHA: instruct the crew in recognizing and avoiding unsafe conditions and provide PPE where hazards exist. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
| NE Nebraska | Federal OSHA | No state-specific meeting or committee requirement. | No JSA by name. Federal OSHA: instruct the crew in recognizing and avoiding unsafe conditions and provide PPE where hazards exist. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
| NV Nevada | State plan | Written safety program. Safety committee where more than 25 employees. NRS 618.383 | Written safety program (over 10 employees) that explains the methods used to identify, analyze and control hazardous conditions. Safety committee above 25. NRS 618.383, NAC 618.540 | Full guide |
| NH New Hampshire | Federal OSHA | No state-specific meeting or committee requirement. | No JSA by name. Federal OSHA: instruct the crew in recognizing and avoiding unsafe conditions and provide PPE where hazards exist. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
| NJ New Jersey | Federal OSHA (state plan covers public employees only) | No state-specific meeting or committee requirement. | No JSA by name. Private construction is under federal OSHA: instruct the crew in recognizing and avoiding unsafe conditions and provide PPE where hazards exist. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
| NM New Mexico | State plan | No state-specific meeting or committee requirement. | No JSA by name. Adopts the federal text: instruct the crew in recognizing and avoiding unsafe conditions, PPE where hazards exist; written PPE certification for shop and yard work. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
| NY New York | Federal OSHA (state plan covers public employees only) | No state-specific meeting or committee requirement. | No JSA by name. Private construction is under federal OSHA: instruct the crew in recognizing and avoiding unsafe conditions and provide PPE where hazards exist. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
| NC North Carolina | State plan | Safety committee required for workplaces designated high-hazard. | No JSA by name. Adopts the federal text: instruct the crew in recognizing and avoiding unsafe conditions, PPE where hazards exist; written PPE certification for shop and yard work. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
| ND North Dakota | Federal OSHA | No state-specific meeting or committee requirement. | No JSA by name. Federal OSHA: instruct the crew in recognizing and avoiding unsafe conditions and provide PPE where hazards exist. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
| OH Ohio | Federal OSHA | No state-specific meeting or committee requirement. | No JSA by name. Federal OSHA: instruct the crew in recognizing and avoiding unsafe conditions and provide PPE where hazards exist. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
| OK Oklahoma | Federal OSHA | No state-specific meeting or committee requirement. | No JSA by name. Federal OSHA: instruct the crew in recognizing and avoiding unsafe conditions and provide PPE where hazards exist. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
| OR Oregon | State plan | Safety committee or safety meetings. Construction: monthly, and before the start of each job lasting more than a week. Mostly office work: quarterly. Written record of each meeting kept three years. OAR 437-001-0765 | Hazard assessment for PPE required on construction sites; the written certification is in the general-industry rule only. Oregon OSHA says most of its rules do not require a JSA by name, and teaches the JSA as the tool for the assessment. OAR 437-003-0134(1), 437-002-0134 | Full guide |
| PA Pennsylvania | Federal OSHA | No state-specific meeting or committee requirement. | No JSA by name. Federal OSHA: instruct the crew in recognizing and avoiding unsafe conditions and provide PPE where hazards exist. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
| RI Rhode Island | Federal OSHA | No state-specific meeting or committee requirement. | No JSA by name. Federal OSHA: instruct the crew in recognizing and avoiding unsafe conditions and provide PPE where hazards exist. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
| SC South Carolina | State plan | No state-specific meeting or committee requirement. | No JSA by name. Adopts the federal text: instruct the crew in recognizing and avoiding unsafe conditions, PPE where hazards exist; written PPE certification for shop and yard work. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
| SD South Dakota | Federal OSHA | No state-specific meeting or committee requirement. | No JSA by name. Federal OSHA: instruct the crew in recognizing and avoiding unsafe conditions and provide PPE where hazards exist. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
| TN Tennessee | State plan | Safety committee required for workplaces designated high-hazard. | No JSA by name. Adopts the federal text: instruct the crew in recognizing and avoiding unsafe conditions, PPE where hazards exist; written PPE certification for shop and yard work. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
| TX Texas | Federal OSHA | No state-specific meeting or committee requirement. | No JSA by name. Federal OSHA: instruct the crew in recognizing and avoiding unsafe conditions and provide PPE where hazards exist. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
| UT Utah | State plan | No state-specific meeting or committee requirement. | No JSA by name. Adopts the federal text: instruct the crew in recognizing and avoiding unsafe conditions, PPE where hazards exist; written PPE certification for shop and yard work. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
| VT Vermont | State plan | Safety committee required for workplaces designated high-hazard. | No JSA by name. Adopts the federal text: instruct the crew in recognizing and avoiding unsafe conditions, PPE where hazards exist; written PPE certification for shop and yard work. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
| VA Virginia | State plan | No state-specific meeting or committee requirement. | No JSA by name. Adopts the federal text: instruct the crew in recognizing and avoiding unsafe conditions, PPE where hazards exist; written PPE certification for shop and yard work. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
| WA Washington | State plan | Crew meeting at the start of each job, then weekly. Attendance, subjects and minutes kept one year. WAC 296-155-110(5) | Written PPE hazard assessment, with a certification. The core rules apply to every employer, construction included: assess the hazards, pick the PPE, and keep a written certification naming the workplace, its address, who certified it, the date, and stating that the document is the certification. Plus the written accident prevention program and the crew meeting at the start of each job and weekly. WAC 296-800-16005, 296-800-16010, 296-155-110 | Full guide |
| WV West Virginia | Federal OSHA | Safety committee required for workplaces designated high-hazard. | No JSA by name. Federal OSHA: instruct the crew in recognizing and avoiding unsafe conditions and provide PPE where hazards exist. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
| WI Wisconsin | Federal OSHA | No state-specific meeting or committee requirement. | No JSA by name. Federal OSHA: instruct the crew in recognizing and avoiding unsafe conditions and provide PPE where hazards exist. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
| WY Wyoming | State plan | No state-specific meeting or committee requirement. | No JSA by name. Adopts the federal text: instruct the crew in recognizing and avoiding unsafe conditions, PPE where hazards exist; written PPE certification for shop and yard work. Task-level written plans apply. 29 CFR 1926.21(b)(2), 1926.28, 1926.95 | - |
Here is how much to trust this table. The California, Washington and Oregon entries were read from the regulation text itself, and each has a full guide linked above. Everything else comes from secondary sources and statute summaries rather than primary text. Follow the citation before you rely on any row, and treat this as a starting point for a conversation with your state's consultation service, not as advice. For job safety analyses, Washington, Oregon and California were read in the original rule text and Minnesota and Nevada from the statute; state-plan rows marked "adopts the federal text" were not each read for a JSA-specific rule.
Written plans every state already requires
None is called a JSA. Each is a written, task-level analysis before work starts, and every state plan adopts them.
| Work | What has to exist, in writing | Rule |
|---|---|---|
| Trenching and excavation | A competent person inspects daily before work and after rain or any change; a protective system chosen; the atmosphere tested past four feet where a hazard is possible. | 29 CFR 1926.651(k), (g); 1926.652 |
| Confined space | Space evaluated; a written permit for permit-required spaces; atmosphere tested; attendant and rescue plan. | 29 CFR 1926.1203-1204 |
| Working at height | Fall protection selected; a written fall protection plan where conventional protection is infeasible. | 29 CFR 1926.501, 1926.502(k) |
| Silica | A written exposure control plan for the tasks, controls and housekeeping; a competent person to inspect. | 29 CFR 1926.1153(g) |
| Energized equipment | Energy control procedures documented; lockout/tagout steps per machine. | 29 CFR 1910.147, 1926.417 |
| Work zones and traffic | A traffic control plan per the MUTCD; flagger training. | 29 CFR 1926.200-203; MUTCD Part 6 |
Who actually asks for one
Your general contractor
Pre-task plans, daily safety plans, safety task assessments: the GC's program wants one per crew per day on most commercial sites, and the subcontract says so. There is no statute behind it. The contract is enough.
Federal jobs
USACE EM 385-1-1 requires an Activity Hazard Analysis for every definable feature of work, reviewed by the site safety officer and approved before work starts. Most federal agencies follow the same manual.
Prequalification platforms
ISNetworld and Avetta ask whether you have a JSA process and grade the written program. A sub without one loses points before a GC ever sees the bid.
Your insurer
At renewal the underwriter looks for hazard assessment in the safety program. Filed JSAs are what a working program looks like on a file review.
What Tailboard does with this
It counts down to your state's interval
Tell it where you work and the dashboard counts to the deadline that state names, and prints the citation next to it. Pick a state with no rule and it says so plainly and falls back to a weekly habit.
The record is the same everywhere
It is the date, topic and its OSHA reference, who ran it, which crew, and every person who signed - sealed so it can't be quietly edited later. That is what a GC, an insurer or an inspector asks to see, in any state.
The filed JSA says what it is
Every filed JSA carries a certification of hazard assessment naming the company, the job and where it was, who assessed it and when, and who filed it - and under that, the rule your own state applies: Washington's certification, California's IIPP record, Oregon's assessment, or federal OSHA's duty to instruct.
Called what your state calls it
JSA, JHA, AHA or pre-task plan - the tab, the buttons and the record take the name your state's regulator uses by default, and you can pick any of them in Settings if your GC says it differently.
Job safety analysis is part of the Fleet tier. This page summarizes published regulations and is not legal advice. Whether a rule applies to your operation, and whether you have met it, is between you, your regulator and your own safety professional. Most states run a free consultation service that does not issue citations.